Build Your Personal AI Workflow (Without Overcomplicating It)

Start small, stack smart, and let AI handle the mental clutter.

Ever feel like your to-do list grows faster than you can think? Or that your brain is juggling way too many “small things” at once?

You don’t need an all-in-one dashboard or some perfect Notion setup to start using AI workflows. You just need a simple way to get stuff out of your head and into motion.

This edition is your guide to building AI workflows that are practical, low-lift, and actually save time.

Let’s make it easy.

🚀 First, let’s clear something up:

When most people hear “AI workflow,” they imagine something complicated:

• Tools talking to tools talking to tools...

• Tags, triggers, APIs, and zaps...

• Or a full Notion second-brain they don’t have time to build.

Here’s the truth:
You don’t need any of that to start. In fact, the best AI workflows are often the simplest ones.

You’re already doing the work.
All we’re doing here is layering in AI to do the boring parts for you.

🪜 The 5-Step AI Workflow Formula

Here’s the framework I use for every AI workflow I build — for myself or my clients:

Trigger → Input → AI → Output → Use

You can apply this same structure to almost any task — from content creation to weekly planning to client communication.

Let’s walk through a few real-world examples.

💡 3 Simple AI Workflows You Can Use Right Now

🧩 1. Morning Content Kickstart

You’ve got a half-baked idea but no time to polish it.

• Trigger: You sit down to write

• Input: 2 bullet points of the idea

• AI Tool: ChatGPT

• Prompt: “Turn this into a social media post in my tone, 150 words max.”

• Use: Edit → post → done

💬 2. Quick Client Follow-Up

You need to re-engage a client but can’t find the words.

• Trigger: You remember to follow up

• Input: Client name + last message

• AI Tool: ChatGPT (or Gmail + Zapier if you’re fancy)

• Prompt: “Write a friendly, casual follow-up for this client based on this last note: [paste]”

• Use: Tweak → send → move on

🧠 3. Weekly Planning Recap

You're overwhelmed by scattered notes at the end of the week.

• Trigger: It’s Friday afternoon

• Input: A Notion doc, Google Doc, or rough notes

• AI Tool: Claude or Notion AI

• Prompt: “Summarize these notes into 3 priorities + 5 tasks for next week”

• Use: Review → copy to your planner → breathe easier

✍️ How to Build Your First AI Workflow

You don’t need a Zapier account.
You don’t need to connect 7 tools.
You just need to identify one small task you repeat often.

Here’s how:

1. Choose a friction point (email replies? content drafts?)

2. Use the Trigger → Input → AI → Output → Use model

3. Test it manually in ChatGPT first

4. If it works? Save the prompt. If it works well? Systematize it.

That’s it.

🛠 Bonus Download: AI Workflow Builder

I made a quick PDF you can use to sketch out your own workflows using this model.

→ Click to download now!

Use it to design one AI-powered process today — something that saves you 10+ minutes a week.

💭 Final Takeaway

You don’t need to “optimize everything.”
You just need to optimize one thing that’s bugging you.

Start small.
Stack smart.
Let AI handle the clutter.

📬 Forward this to someone who could use help with this
👥 Or share it on LinkedIn with a quick line about which tool you’ll try
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📣 PS — I'm finally on Instagram!
Follow @FundamentallyAI for quick tips, productivity hacks, smart prompts, and behind-the-scenes peeks at how I actually use AI to work smarter (and save my sanity).
Come say hi — it’s brand new, and I’d love to connect with you there!